Jump directly to the page contents

100th Helmholtz Open Science Newsletter

Issue of October 18, 2023


Since the first issue in 2006, we have been providing our readers with information on the latest developments and exciting projects related to open science. Every two months since then, you have received our newsletter with the aim of driving cultural change towards more openness in science and research. After all, open science is a collaborative project and can only be realized through the participation of all actors in the research ecosystem.

The Helmholtz Open Science Newsletter has been providing information on topics related to Open Science for 100 issues.

Special thanks, therefore, to our more than 2000 subscribers and to all who have contributed to previous issues. We are pleased that you have joined us on our journey to promote open scientific practices. Thank you for your continued support and please enjoy reading this anniversary issue! Feel free to forward this newsletter to anyone who may be interested.

With best regards

Your Helmholtz Open Science Office

Greeting by the President of the Helmholtz Association

Science thrives on open communication and on the sharing and further processing of its findings. Open science creates the basis for research processes, innovation and transfer by making a wealth of research data accessible to as many stakeholders as possible. Furthermore, the paradigm of openness strengthens society's trust in science. For the Helmholtz Association, open science is one of the fundamental values of scientific work, anchored in our Open Science Policy.

The Helmholtz Open Science Office supports scientists in considering openness across disciplinary boundaries, in technical aspects, as well as in legal issues. Under the motto "Enabling open science practices at Helmholtz!" it promotes dialogue with stakeholders from science and administration as well as libraries and data and computing centers to explore new ways of research and knowledge transfer.

With the Helmholtz Open Science Newsletter, the Office provides information about relevant activities in Helmholtz and offers valuable insights as well as first-hand reports from the community - now for the 100th time.

I would like to congratulate the dedicated team of the Open Science Office on this milestone anniversary. With their work, they support the entire Helmholtz Association in a cultural shift towards open science, and thus our concern to make our research accessible to science, but also to industry and society.

Otmar D. Wiestler
President of the Helmholtz Association

Solution to the Quiz

On the occasion of today’s anniversary issue of the newsletter, a few weeks ago, we asked all open science enthusiasts to take part in our quiz and correctly answer the question: "Since when does the Helmholtz Open Science Office exist, and what name did it have at its inception?". We are very happy about the numerous correct answers and also some quite humorous responses. We will contact the five winners promptly.

The correct answer is: The Office came into being in 2005 under the name "Open Access Projekt"; in 2014, the name was changed to "Helmholtz Open Science Koordinationsbüro [Coordination Office]" and in 2019 to "Helmholtz Open Science Office". Thus, our Office can already look back on eighteen years of existence. We look forward to continuing on the path of promoting open science together with you.

Thank you for your participation and support.

Merchandise of the Helmholtz Open Science Office

1. DEAL Agreement Signed with Elsevier

The DEAL consortium, represented by MPDL Services gGmbH (MPDLS), which is run by German scientific organizations, and the publication service provider Elsevier have signed a "Publish and Read" agreement. This agreement aims to promote Open Access in Germany.

It is an opt-in agreement and institutions are currently being invited to participate with a target date to the agreement coming into force in 2024. Authors at participating institutions can publish in Elsevier journals with immediate Open Access, funded by an institution-based per-article fee. In addition, these institutions receive discounts on OA publications and read-only access to almost all Elsevier journals on ScienceDirect. Institutions are currently being invited to participate in order to launch the program.

2. International Open Access Week 2023 and Global Summit on Diamond Open Access

This year's International Open Access Week will take place from October 23 to 29, 2023. Guided by the theme "Community over Commercialization", numerous national and international events will be held on the topic of openness in science. This year's theme is based on the UNESCO Recommendation on Open Science, which calls, among other things, for the prevention of “inequitable extraction of profit from publicly funded scientific activities“ and for the support of “non-commercial publishing models and collaborative publishing models with no article processing charges”.

Fittingly, the Global Summit on Diamond Open Access will be held in Toluca, Mexico, from October 23 to 27, 2023. Diamond Open Access can be one of the vehicles on the way to community-driven publishing, as International Open Access Week calls for with its motto. The Summit aims to foster dialogue between editors, organizations, experts, and stakeholders from the global South and North, and to implement collective measures of open science that emphasize equity, sustainability, quality, and usability.

3. open-access.network: Workshop Series on "Financial Design of the Open Access Transition at Universities and Scientific Institutions" Launched

The series of online workshops on "Financial design of the open access transition at universities and scientific institutions" organized by Bielefeld University Library and the Helmholtz Open Science Office as part of the BMBF project open-access.network was launched in September 2023 with the workshop "Funding streams for the open access transition – overview and state of the discussion". The public event was aimed at persons from science institutions and universities, especially from the management level, libraries, finance departments, and research units. Based on the "Recommendations on the transformation of academic publishing: towards open access" of the German Science and Humanities Council, about 140 participants discussed approaches to monitoring and reforming the often ramified and non-transparent funding streams for publishing at scientific institutions.

The presentation slides of the workshop have been published in open access and are linked on the event website. The Helmholtz Open Science Office is involved in open-access.network as a project partner.

4. New edition of the BMBF guide "Copyright in Science”

Copyright is both highly valued and perceived as a burden by authors in science. The appreciation is based on the recognition of the authors' achievements, which is manifested in this right. The burden results from the restrictions on use that the intellectual property rights impose and from the complexity of the regulations, which make them difficult to understand.

For this reason, in 2019, the BMBF, together with the German Library Association, had published the brochure "Copyright in Science. An overview for research, teaching and libraries" (only in German). In August 2023, this brochure was published as a completely revised new edition. With the revision, the two chapters ‘Copyright in Teaching and in Research’ have been supplemented by the chapter ‘Copyright in Publications’. Both publications can be downloaded and reused free of charge, under the license CC BY-SA.

5. re3data releases version 4.0 of its metadata schema

The Registry of Research Data Repositories, re3data, lists precise descriptions of research data repositories. The descriptions are based on a detailed metadata schema that contains general information about the repository as well as information about licenses, access restrictions, or technical standards. As part of the re3data COREF project, version 4.0 of the schema was recently published.

In addition to other changes, version 4.0 introduces the following major changes:

  • relatedRepository. The new property relatedRepository offers the option to describe relationships between repositories, such as between predecessors and successors.

  • fundingInformation. With the new property fundingInformation, information on repository funding can be expressed, including funder names and identifiers.

  • contentType. The controlled vocabulary for indexing contentType will be switched to a subset of the COAR Resource Types 3.1 vocabulary.

A report on the ten years of work on the re3data service is provided in a new publication in the journal Scientific Data: re3data – Indexing the Global Research Data Repository Landscape Since 2012.

6. RDA-DE Conference to be held again in 2024 at the GFZ German Research Centre for Geosciences in Potsdam

Next year's RDA-DE conference will be held again in person at the Helmholtz Centre Potsdam - GFZ German Research Centre for Geosciences on February 20 and 21 – after it had taken place online in previous years due to the pandemic. As in previous years, the Research Data Alliance Deutschland e.V. is cooperating with the Helmholtz Open Science Office to organize the event. This cooperation complements the strong commitment from Helmholtz in the globally active Research Data Alliance. Due to popular demand, the next edition will be able to accommodate approximately 300 people (instead of 200). The preliminary program and registration will be released in December 2023.

7. Data Stewardship: New Career Field in the Research World

Recently, the term data stewardship has become more common, especially in job announcements. In the course of this development, a new job description of data steward has emerged: Data stewards support researchers in sustainable research data management. They contribute to the research data cycle with the establishment of best practices and workflows, as well as data curation and quality assurance activities. The range of tasks is diverse and defined differently in scientific or governmental institutions. Open science as well as the FAIR principles for research data management play an essential role in the work of the Data Stewards.

The DataStew project published recommendations for data stewardship at academic research institutions in February 2023. Within its framework, various concepts in the research landscape were examined and recommendations for action for policy and practice were derived. This work was also the impetus for the event Data Stewardship goes Germany in September at the SLUB Open Science Lab in Dresden. In the course of the workshop, various questions were discussed, including the tasks of data stewards, the importance of data stewardship, and possible implementation strategies. In addition, the relevance of subject-specific knowledge as well as the required skills for data stewards were addressed. In a contribution, the Helmholtz Open Science Office presented a current overview of data stewardship in the Helmholtz community.

8. Third Helmholtz Reproducibility Workshop - Registration Open Until October 31, 2023

On November 16, 2023, from 9 am to 3 pm, the third workshop on Reproducibility in Sciences, again jointly organized by the Helmholtz Open Science Office and the Helmholtz Information & Data Science Academy (HIDA), will take place at the Telegrafenberg in Potsdam, hosted by the Helmholtz Centre Potsdam - GFZ German Research Centre for Geosciences.

The workshop opens with two keynotes on reproducibility, one focusing on Image Data Analysis (Deborah Schmidt, MDC) and the other on open science and research software engineering (Oliver Bertuch, Forschungszentrum Jülich) – both sessions will also be livestreamed. Following the keynotes, attendees can choose from a selection of three workshops that will equip them with the tools and insights needed to make reproducibility a cornerstone of their scientific endeavors. The event will conclude with a shared lunch, providing ample networking opportunities for all participants.

Registration is open until October 31, 2023. The event is free of charge and is primarily aimed at members of the Helmholtz Association.

9. DFG Presents Guidelines for Dealing with AI Technologies

AI technologies, such as ChatGPT, are significantly changing the entire scientific work process and are already being used in a variety of ways. Consequently, the DFG Executive Committee is formulating concrete guidelines for scientists to disclose whether and to what extent they have used generative models, and for what purpose – both when publishing their results and when submitting funding proposals to the DFG. Further information can be found here.

10. Documentation on Helmholtz Open Science Fora published

The Helmholtz Brussels Office and the Helmholtz Open Science Office organize regular online meetings to provide information about the activities related to the European Open Science Cloud (EOSC) and in particular about the work in the Task Forces of the EOSC community. In the last meeting, Christoph Lange, Fraunhofer representative in the EU project Data Spaces' Support Centre and coordinator of the BMBF/NFDI project FAIR Data Spaces, presented the interaction of EOSC, NFDI, European Data Spaces, and GAIA-X. Ari Asmi, Director of the RDA Association, used the example of the TIGER project to explain the cooperation between RDA and EOSC. The brochure "EOSC Task Forces and EOSC related Projects - April2023" documents these two presentations.

In addition, in May 2023, the Helmholtz Open Science Office organized a forum on “Research Evaluation, Reputation Systems, and Openness”. The event presented insights into diverse efforts regarding research assessment strategies. The documentation is now available.

Furthermore, we provide a Presentation Blueprint on the San Francisco Declaration on Research Assessment (DORA) and the Coalition for Advancing Research Assessment (CoARA).

In June 2023 the Helmholtz Open Science Office organized its third NFDI-forum. Multiple Centers demonstrated their engagement in different NFDI consortia. The report is is accessible here.

11. Retrospective: Conference on Research Data Infrastructure (CoRDI)

From September 12 to 14, 2023, the first Conference on Research Data Infrastructure (CoRDI) took place on the South Campus of the Karlsruhe Institute of Technology (KIT) and attracted almost 700 participants. The broad interest in the conference illustrates the high importance that the National Research Data Infrastructure (NFDI) now holds within the German research data community and beyond. In addition to many other participants from Helmholtz, the Helmholtz Open Science Office was also represented with a presentation on the research data landscape in the Association, as well as with a presentation on the projects PID Network Germany and PID4NFDI. The Extended Abstracts to the contributions have been published in the Proceedings of CoRDI. Information on the involvement of the Helmholtz Centers in the NFDI is documented on the website of the Helmholtz Open Science Office.

12. Retrospective: Open Access Days 2023

This year's Open Access Days (OA days) took place from September 27 to 29, 2023 in Berlin. The Helmholtz Association was again widely represented with diverse contributions.

In the run-up to the conference, a satellite conference on “Wissenschaftsgeleitetes Open-Access-Publizieren“ (in German) took place, organized by a team around Heinz Pampel (Helmholtz Open Science Office / Humboldt-Universität zu Berlin); a preparatory paper “Thesen zur Zukunft des wissenschaftsgeleiteten Open-Access-Publizierens” (in German) had already been published.

At the OA days, colleagues from our project PID Network Germany held the workshop “PID-Superpower ‘Metadaten’. Entwicklung von Metadaten-User-Stories für Open-Access-Publikationen”. Our project Transform2Open contributed a presentation on “Budgets, Kriterien und Kompetenzen – die finanziellen Dimensionen der Open-Access-Transformation gestalten” and a workshop on “Erste Schritte für ein Referenzmodell für das Informationsbudget”.

In addition, the Helmholtz Open Science Office was represented with several posters in the poster session:

This year, the Helmholtz Open Science Office was again involved in the program committee of the Open Access Days.

The following Open Access Days will take place in Cologne from September 10 to 12, 2024.

13. Retrospective: 24th DINI Annual Conference and Outlook on DINI AI Competition

From October 4 to 5, 2023, the 24th annual conference of DINI - Deutsche Initiative für Netzwerkinformation e.V. took place at Stuttgart University Library. The conference was dedicated to the challenges of "Cooperation - institutional to international". The focus was placed on the many dimensions of cooperation in the field of information infrastructures of academic libraries, IT centers, and media institutions at universities and non-university research institutions. The spectrum ranged from overarching cooperation projects such as the National Research Data Infrastructure (NFDI) or European Open Science Cloud (EOSC) to regional and local initiatives. The presentations are accessible online (German only).

During the conference, the DINI student competition 2023-2024 was opened: "Learning with AI: Smart Education for a Smart Future". Innovative ideas for smart education will be awarded up to €5,000! (submissions online until July 1, 2024, further information).

14. Retrospective: 4th Helmholtz Sustainability Summit

With the participation of the Helmholtz Open Science Office, the 4th Helmholtz Sustainability Summit under the theme "Shaping sustainability through dialogue!" took place at the Karlsruhe Institute of Technology (KIT) on October 10 and 11, 2023, organized by the Helmholtz Working Group Forum Sustainability. The keynote speech by Daniela Jacob (Director of the Climate Service Center Germany GERICS, HEREON) and the subsequent panel discussion: "How do we get sustainability into application?" with Otmar Wiestler (President of the Helmholtz Association), Kora Kristof (Vice President of KIT) and Daniela Jacob kicked off the event.

In the workshop "Research: Citizen Science and Open Science", the Helmholtz Open Science Office and Helmholtz Citizen Science discussed issues around a sustainable transformation of science and the cultural change towards open science with more than 20 participants from Helmholtz as well as other research organizations. In particular, the following ideas and wishes were formulated: Hope for more efficient work and avoidance of duplication through more visibility of research already performed, democratization of science and research, promotion of reproducibility and sustainability through citizen science and open science, importance of open data and digital infrastructures, and emphasis on transparency as a guiding key principle.

Save the Dates

  • 07. May 2024

    The project "PID Network Germany" cordially invites you to the online seminar "PIDs for instruments".

  • June 04 to 07, 2024, Hamburg

    The 112th BiblioCon will take place this year under the motto "open.local.global" from 04 to 07 June 2024 at the Congress Centrum Hamburg (CCH) and is organized by Verein…

  • June 11 to 13, 2024, Prague (Czech Republic)

    The conference serves as an international summit of talks, activities and workshops focussing on the use, application and challenges of persistent…

  • September 10 to 12, 2024,  Cologne

    The Open Access Days are the central annual conference on Open Access and Open Science in the German-speaking area. They will take place from September 10 to 12,…

Recommended Reading

Borrego, Á. (2023). Article processing charges for open access journal publishing: A review. Learned Publishing, 36(3), 359-378. https://doi.org/10.1002/leap.1558)

Borycz, J., Olendorf, R., Specht, A., Grant, B., Crowston, K., Tenopir, C., Allard, S., Rice, N. M., Hu, R., & Sandusky, R. J. (2023). Perceived benefits of open data are improving but scientists still lack resources, skills, and rewards. Humanities and Social Sciences Communications, 10(1), 1–12. https://doi.org/10.1057/s41599-023-01831-7

Champieux, R., Solomonides, A., Conte, M., Rojevsky, S., Phuong, J., Dorr, D. A., Zampino, E., Wilcox, A., Carson, M. B., & Holmes, K. (2023). Ten simple rules for organizations to support research data sharing. PLOS Computational Biology, 19(6), e1011136. https://doi.org/10.1371/journal.pcbi.1011136

Frick, C., Blümm, M., Randall, N., Küçük, B., & Bailey, D. (2023). A reality check on research reproducibility in Open Science students’ projects. API Magazin, 4(2). https://doi.org/10.15460/apimagazin.2023.4.2.144

Labastida i Juan, I., Melinščak Zlodi, I., Proudman, V., & Treadway, J. (2023). Opening knowledge: retaining rights  and open licensing in Europe. SPARC Europe. https://doi.org/10.5281/zenodo.8084051

Martin, L., & Neufend, M. (2023). Zukunftsmusik oder State of the Art – Experimentelle Formate für Bücher? Bericht zur Erhebung. open-access.network Report. https://doi.org/10.5281/zenodo.7990568

Mittermaier, B. (2023). DEAL: Wo stehen wir nach 10 Jahren? (Teil 2). b.i.t. online, 26(3), 217–225. https://b-i-t-online.de/heft/2023-03-fachbeitrag-mittermaier.pdf

Taubert, N., Sterzik, L., & Bruns, A. (2023). Mapping the German diamond open access journal landscape. arXiv. https://doi.org/10.48550/arXiv.2306.13080

Wrzesinski, M. (Hrsg.) (2023). Wissenschaftsgeleitetes Publizieren. Sechs Handreichungen mit Praxistipps und Perspektiven. Alexander von Humboldt Institut für Internet und Gesellschaft. https://doi.org/10.5281/zenodo.8169418

Yee, M., Surkis, A., Lamb, I., & Contaxis, N. (2023). The NYU Data Catalog: a modular, flexible infrastructure for data discovery. Journal of the American Medical Informatics Association. https://doi.org/10.1093/jamia/ocad125

Ziemann, M., Poulain, P., & Bora, A. (2023). The five pillars of computational reproducibility: Bioinformatics and beyond. OSF Preprints. https://doi.org/10.31219/osf.io/4pd9n

Imprint & License